Mechanical asset condition you can document, defend, and plan capital around. Not assumed. Not contractor-reported. Independently validated.
Every month, facility managers and property owners pay HVAC invoices for work they cannot independently verify. The contractor performing the maintenance is the same one telling you it was done correctly. That's not verification — that's faith with a bill attached.
HVAC fraud costs commercial operators a median of $250,000 per incident. Deferred maintenance you don't know about becomes EBITDA you didn't plan for. And the contractor who created the problem is rarely the one who flags it.
Apex is the independent voice on your equipment — no service contract, no repair revenue, no financial interest in the outcome. Just an accurate, documented validation of what your assets actually look like.
Access Aria Portal →Facility ManagersHow do you know the PM your contractor billed for was actually performed to specification?
PE Firms & InvestorsWhat's the true mechanical condition of the assets in your portfolio — before you acquire them or after your service contractor touches them?
Property ManagersWhen a tenant complains about HVAC and the contractor says everything is fine — who do you believe?
REITs & Building OwnersHow do you budget for capital replacement without an independent, documented condition baseline?
Independent third-party assessment of every HVAC unit on your site. We evaluate 27+ components across 6 sections using the Apex Quality Standard — rating each Good, Fair, or Poor. You receive a professional Aria report with a condition scorecard, equipment register, priority repair list, and AI-written executive summary within 48 hours.
The question every property manager should be asking: did your contractor actually do what they billed for? We visit your site independently, assess whether contracted work was performed, and deliver a documented verification report. Sold to property managers, REITs, and PE firms as a standalone service or annual program.
Multi-site inspection programs for PE portfolios and real estate investors. Track equipment condition across your entire asset base, identify deferred maintenance risk pre-acquisition, and produce year-over-year trending data through the Aria platform. Per-site pricing at scale.
You pay HVAC invoices monthly with no independent way to verify the work was done. The average "pencil-whipped" PM costs owners $500–$2,000 in fees for work never performed — multiplied across every site in your portfolio, every year.
Validation · InspectionDeferred HVAC maintenance discounts commercial properties $3–$6 per square foot at sale. On a 300,000 sq ft asset, that's up to $1.8M off your exit — from a condition an independent assessment would have surfaced before close.
Portfolio · Pre-AcquisitionUnplanned HVAC failures cost 3–9× more than planned maintenance. An Apex annual retainer gives you a documented condition baseline, year-over-year trend data, and capital replacement timing you can defend to lenders and board members — not a contractor's word.
Annual Retainer · Capital PlanningEvery Apex inspection produces a professional PDF report delivered within 48 hours. It includes a unit-by-unit condition scorecard, equipment register with model and serial numbers, section-by-section findings, priority repair list, maintenance specifications, and an AI-written executive summary your property manager or investor can read in under two minutes.
Request Sample Report →Ready to know what you actually have? Tell us about your site and we'll follow up within one business day to schedule your inspection.